Synchronous Ltd

Health & Safety Policy

Our commitment to the health, safety and welfare of all

This policy is provided in three parts, following the structure recommended by the Health and Safety Executive: Part 1, Statement of Intent; Part 2, Organisation; Part 3, Arrangements. It reflects the nature of Synchronous Ltd’s work in consultancy, project delivery, engineering and automation services including activities on construction and other client sites governed by the Construction (Design and Management) Regulations 2015.

Part 1 — Statement of Intent

Synchronous Ltd accepts its responsibilities under the Health and Safety at Work etc. Act 1974 and all relevant statutory provisions. The health, safety and welfare of our employees, and of everyone who may be affected by our activities, including clients’ staff, contractors, visitors and the public, is a priority that will not be compromised for commercial or programme reasons.

So far as is reasonably practicable, the Company will:

• Provide and maintain safe systems of work, plant and equipment.
• Ensure the safe use, handling, storage and transport of articles and substances.
• Provide adequate information, instruction, training and supervision.
• Maintain a safe working environment with adequate welfare facilities.
• Assess risks to employees and others and apply suitable controls.
• Consult employees on matters affecting their health and safety.
• Comply with the CDM Regulations 2015 and cooperate with principal designers, principal contractors and clients on every project.
• Prevent accidents and work-related ill health.
• Continually improve performance and review this policy regularly.

Adequate resources will be made available to meet this commitment. Every employee and contractor is expected to cooperate and to take reasonable care of their own safety and that of others. This statement is brought to the attention of all employees and reviewed at least annually.

Signed:

Name	Richard de Vere White
Position	Managing Director, Synchronous Ltd
Date	1 June 2026

Part 2 — Organisation and Responsibilities

The Director (overall responsibility)

The Director holds ultimate responsibility for health and safety and is the responsible person. The Director will:

• Set the policy and ensure it is implemented, resourced and reviewed.
• Ensure suitable and sufficient risk assessments are carried out and acted upon.
• Ensure competent health and safety advice is available.
• Ensure compliance with CDM 2015 on each project, and that the Company is competent for the work it accepts.
• Investigate accidents and incidents and ensure statutory reporting under RIDDOR.
• Lead by example and promote a positive safety culture.

Competent person and health and safety advice

The Company appoints one or more competent persons to assist in meeting its obligations under Regulation 7 of the Management of Health and Safety at Work Regulations 1999:

Internal competent person: Richard de Vere White — CSCS, IOSH Managing Safely, Working at Height, IPAF PAV (categories 1a, 1b, 3a, 3b)

External H&S advice: Gareth Richards

Employees, workers and contractors

Everyone working for or with the Company must:

• Take reasonable care of their own safety and that of others affected by their actions.
• Cooperate with the Company and follow safe systems of work, method statements and site rules.
• Use equipment, PPE and substances correctly and as trained.
• Report hazards, defects, accidents, incidents and near-misses promptly.
• Not interfere with or misuse anything provided for health and safety.
• Hold and maintain the competencies and cards required for the work and site, for example CSCS, IPAF, IOSH and asbestos awareness.

Working on client and CDM sites

As a contractor under CDM 2015, the Company and its people will plan, manage and monitor their own work; cooperate and coordinate with the principal contractor and other contractors; comply with site rules, inductions and permit systems; provide risk assessments and method statements before work begins; and ensure workers are informed, instructed, trained and supervised. Where appointed as a designer or principal contractor, the Company fulfils the corresponding CDM duties and confirms this in writing.

Part 3 — Arrangements

This part sets out the practical arrangements by which the Company manages specific risks. They are proportionate to a small specialist organisation and will be expanded as the Company grows.

Risk assessment

Suitable and sufficient risk assessments are carried out for all significant activities, recorded, communicated to those affected, and reviewed regularly and after any incident or change. Task-specific risk assessments and method statements are produced for site work and shared with the principal contractor before work starts.

Information, instruction, training and competence

• Records of training, qualifications and competence cards are maintained and kept current.
• Site-specific inductions are completed before work begins.
• Toolbox talks and briefings communicate hazards and controls.

Accident, incident and emergency procedures

• First-aid arrangements appropriate to each workplace are provided; on site, the principal contractor’s arrangements are followed.
• All accidents, incidents, near-misses and dangerous occurrences are recorded.
• Reportable events are notified to the HSE under RIDDOR, the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.
• Accidents are investigated to identify root causes and prevent recurrence.

Consultation with employees

Employees are consulted on health and safety matters affecting them, in line with the Health and Safety (Consultation with Employees) Regulations 1996, and are encouraged to raise concerns at any time without fear of reprisal.

Specific hazards and controls

The following arrangements address hazards typical of our work, each supported by task-specific risk assessment.

Hazard / topic	Key control measures
Work at height	Planned to the Work at Height Regulations 2005; trained operatives; IPAF for MEWPs; inspected access equipment
Electrical and control systems	Safe isolation and lock-off; competent persons; testing before energising; compliance with relevant standards
Manual handling	Avoid, assess, reduce; mechanical aids; training
Machinery and automation commissioning	Guarding, interlocks and isolation; commissioning procedures; restricted access during testing
Hazardous substances	Assessed under COSHH 2002; safe storage; correct PPE
Asbestos in existing structures	Asbestos awareness training; check the asbestos register before disturbing fabric; stop work if suspected
PPE	Provided free, maintained and worn as required; site-specific requirements followed
Lone and remote working	Assessed, with check-in arrangements where appropriate
Display screen equipment	DSE assessments for office-based work
Driving for work	Valid licence, insurance and roadworthy vehicles; no handheld device use

Welfare

Adequate welfare facilities are provided or, on site, the principal contractor’s facilities are used. The Company also supports the mental wellbeing of its people as part of overall health and safety.

Subcontractors and suppliers

Subcontractors are selected with regard to their competence and safety record, provided with relevant information, and required to work to agreed risk assessments, method statements and site rules.

Monitoring, audit and review

Performance is monitored through site inspections, review of incidents and feedback. This policy and its arrangements are reviewed at least annually, and whenever there is a significant change in the law or the business, or following a serious incident.

Note. An employer with five or more employees must record its health and safety policy in writing. Synchronous Ltd maintains this written policy regardless of headcount, as good practice.